Records Management and Archives: Handbook

This Handbook defines and facilitates Marywood's Records Management and Archives Program. While designed for those with records management responsibilities at Marywood, the Handbook also contains information of value to anyone who manages records.

Part I defines the Program's components and the roles of the individuals involved. Part II contains the Program's policies and the procedures for complying with them.

Table of Contents

Part I: The Records Management and Archives Program

• Program Rationale
• Program History and Development
• Role of the Director of Records Management and Archives
• Role of the Head of a Department
• Role of the Department Records Coordinator
• Records Management Training Workshops
• Archival Collection
• Additional Resources for Marywood Records

Part II: Policies and Procedures of the Records Management and Archives Department

• Records and Non-records
• Records Creation
• Records Maintenance and Use
• Records Survey and Inventory
• Vital Records
• Records Retention
• Records Retention Schedules
• Records Disposition
• Suspension of Records Disposition
• Archival Acquisition and Transfer of Archival Records
• Archival Preservation and Arrangement
• Archival Security and Access
• Archival Inquiries and Reference Services
• Chronology