CAMPUS EMERGENCY NOTIFICATION PROCEDURE

PURPOSE

This policy authorizes use of the e2campus system for immediate alerts and notifications to the campus community, prior to and during a potentially catastrophic life-threatening emergency. It was developed to furnish information and direction so that campus community members may immediately protect themselves in an emergency situation. The protocols include the activation of an immediate emergency alert on campus and the use of other messaging systems to provide specific instructions when the crisis alert and notification protocol is activated.

POLICY

In the event of an emergency situation requiring immediate campus-wide precautions and actions, the Department of Campus Safety or the Dean of Students are authorized to activate the crisis alert notification system. Immediately prior to activating the system, Campus Safety units will be dispatched and a 911 call will be made to trigger a response from the appropriate jurisdictional first-responder authority.

The activation will be the first part of an integrated communication system, using a variety of vehicles, to notify the campus community. The notification will contain simple, clear instructions intended to minimize risk of serious physical injury or death.

The initiation of the crisis alert will be immediately followed by notification of the appropriate University officials to activate our internal response mechanism.

  • The Chief of Campus Safety or his designee will notify the Assistant VP for Buildings and Grounds, Director of Marketing and Communications Dean of Students, Director of Housing & Residence Life, VP Business Affairs
  • The VP Business Affairs will notify the remaining members of the cabinet.

 

Such emergency situations shall include only those catastrophic events or dangerous incidents where there is an immediate threat of physical harm or death to community members and there is no time to prepare or otherwise warn them of the crisis in advance. Examples of such events or incidents, include, but are not limited to, an active shooter incident, a "gunman" at large, an immediate life-threatening and wide-spread hazardous material incident, a bomb located, or other serious in-progress potentially deadly incidents. Such threats may either be on-campus or off-campus in the immediate area of University owned, operated, and/or controlled property. Only those threats requiring immediate action by community members may result in the activation of the crisis alert and notification protocol.

The emergency notification system will send simple, clear pre-established messages to members of the campus community through a variety of designated systems including, but not limited to, cell phone text messaging, voice messages, MU e-mail accounts, television message boards, supervisor notifications, and door-to-door notifications. A typical message will identify the type of crisis, the location, and the action to take to minimize risk. Examples are:

  • " There is (type of crisis) on campus at ( a specific location), seek shelter, lock the door if possible, and remain in place."
  • " There is a (type of crisis) on campus (location) evacuate the area immediately and remain away (from the area) until further notice."

 

PROTOCOLS

In the event of an emergency situation as defined in the policy, the Department of Campus Safety or Dean of Students will activate the alert notification protocol and, based on the nature of the emergency, choose the appropriate pre-established message for immediate notification to the University community.

The Chief of Campus Safety will notify the Assistant VP for Buildings and Grounds, Director of Marketing and Communications, and the Dean of Students. The Chief of Campus Safety will notify the VP Business Affairs, who will notify the University President and the remainder of the cabinet.

Once the emergency notification has been activated, all calls requesting information will be forwarded to an information update line at 348-6211.

Further instructions and information necessary to minimize risk of physical injury or death to community members may be transmitted through the same notification system as necessary until there is no longer an immediate threat. This will be done at the discretion of the Chief of Campus Safety and the Dean of Students.

Only a duly authorized member of the President's executive cabinet may direct the transmission of a message that either notifies the campus community that there is no longer an immediate threat or provides additional non-emergency information.

 

PROPOSED SCRIPTS FOR NOTIFICATION

SHOTS FIRED

"Gunshots have been fired at (location) Seek shelter, lock door and remain in place wait for further instructions."

GUNMAN AT LARGE

"A person with a gun has been seen at (location). Seek shelter, lock the door, remain in place."

HAZARDOUS MATERIAL INCIDENT

"A potentially hazardous material event has occurred that may affect campus. Stay indoors close windows/doors, remain in place."

BOMB LOCATED

"An explosive device was located at (location) Evacuate immediate area. Stay away from (location) until further instructions."

MISCELLANEOUS- STAY IN PLACE

"There is a (name crisis) on campus (location), seek shelter, lock door, and remain in place."

MISCELLANEOUS- EVACUATE

"There is a (name crisis) on campus (location), evacuate the area immediately, remain away from the area until further instructions."

TIMELY WARNING POLICY

In the event a situation arises, either on or off campus, that, in the judgement of the Chief of Campus Safety constitutes an ongoing or continuing threat, a campus-wide "timely warning" will be issued. The warning will be issued through the college e-mail or e2campus text messaging.

Depending on the particular circumstances of the crime, especially in all situations that could pose an immediate threat to the community and individuals, the Campus Safety Office would activate the audio warning system to provide immediate notification and safety precautions.

10/16/07- Reviewed by sub-group convened under jurisdiction of Tony Spinillo. No changes or recommendations made.

12/14/07- Submitted and reviewed by Technology Advisory Committee. No changes or recommendations made.