Sick Days

Policy Statement

Regular full-time employees who have successfully completed the introductory period are entitled to paid time off for personal illness or illness of an immediate family member.  Paid time off is based upon the employee's length of service at the University.  Sick days are earned on a fiscal year basis, i.e., July 1 to June 30, and days that remain unused at the end of a fiscal year are carried forward into the short-term disability bank.  Sick day benefits are as follows:

Regular full-time employees

Fiscal years  service    Number of sick days each year
    less than 1 year          1 day for every two months
    after 1 year               10 days
    after 5 years             15 days
    after 10 years           20 days

Regular part-time employees are allotted sick days using the following formula:

part time hours worked per week
÷  35 hours (full time standard)
×  sick days for full time employee in that classification and years of service

If an employee takes more than four consecutive days of sick leave, a health care provider's certificate is required.  Such certificate should normally contain the nature of the illness, the expected duration of the illness or recuperation period, the date on which the individual may return to work, and the health care provider's signature.  The University reserves the right to withhold payment of wages for sick days if the required health care provider's certificate is not timely submitted.

An employee who has been out of work more than four consecutive days due to an illness or injury must present a health care provider's certificate stating that the employee is released to return to work.  Any restrictions on work must be noted on the form.  Where appropriate, the University will attempt to provide reasonable accommodations that enable the employee to perform the essential job functions of the position.

Employees are subject to disciplinary action up to and including termination of employment for abuse of the sick day benefit.


Immediate family is defined as spouse; parent; biological, adopted, foster, or step child; legal ward; or "child" of a person acting in the capacity of a parent.

Related Policies


07/01/91 - Reaffirmed with publication of Personnel Manual
02/13/98 - Revised to add expression of concern for employee during recuperation period
11/06/98 - Revision of allotted sick days approved by the President of the University as recommended by the Policy Committee of the University.
01/27/06 - Cyclical review approved