Annually, Marywood University informs students of The Family Educational Rights and Privacy Act of 1974 (FERPA), which affords students certain rights with respect to their education records.
- The right to inspect and review the student's educational records within 45 days of the day the University receives a request for access. A student should submit to the Registrar, Dean, Head of the Academic Department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the record(s) may be inspected. If the record(s) are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record(s) that they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record(s) as requested by the student, the University will notify the student of the decision, and the Vice President of the area concerned will advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student's education record(s), except to the extent that FERPA authorizes disclosure without consent. Exceptions include disclosure to school officials with legitimate educational interest, to officials of other institutions in which the student seeks to enroll, to persons or organizations providing the student financial aid, to accrediting agencies carrying out their accreditation function, to persons in compliance with a judicial order, and to persons in an emergency in order to protect the health or safety of students or other persons. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health services staff); a person or company with whom the University has contracted as its agent to provide a service instead of using University employees or officials; a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest only if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University. Except where prescribed by law, information regarding a student's education records may not be disclosed to a parent, guardian, or spouse without the student's written authorization.
- As of January 3, 2012, the U.S. Department of Education's FERPA regulations expand the circumstances under which a student's education records and personally identifiable information (PII) contained in such records - including Social Security Number, grades, or other private information - may be accessed without the student's consent.
- First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities ("Federal and State Authorities") may allow access to records and PII without student consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is "principally engaged in the provision of education," such as early childhood education and job training, as well as any program that is administered by an education agency or institution.
- Second, Federal and State Authorities may allow access to student education records and PII without consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use restriction and data security promises from the entities that they authorize to receive a student's PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without the student's consent PII from education records, and they may track the student's participation in education and other programs by linking such PII to other personal information about the individual that they obtain from other Federal or State data sources, including work force development, unemployment insurance, child welfare, juvenille justice, military service, and migrant student records systems.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Marywood University to comply with the requirements of FERPA.
The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
Copies of the full policy, including a directory of education records maintained on students in this institution is posted on the Registrar's Bulletin Board on the first floor of the Liberal Arts Center.
Definition of Directory Information
Marywood University hereby designates the following categories of student information as public or "Directory Information." Such information may be disclosed by the institution for any purpose, at its discretion.
- Category I Name, address, telephone number, e-mail address, dates of attendance, enrollment status, and class.
- Category II Previous institution(s) attended, major field of study, awards, honors, degree(s) conferred (including dates).
Currently enrolled students may withhold disclosure of any category of information under the Family Educational Rights and Privacy Act of 1974. To withhold disclosure, written notification must be received in the Office of the Registrar. Forms requesting witholding of "Directory Information" are available in the Office of Academic Records and online. Marywood University assumes that failure on the part of any student to specifically request the withholding of categories of "Directory Information" indicates individual approval for disclosure.
Marywood students may be assured that even with their permission, directory information is disclosed only on rare occasions. The policy of Marywood University allows the disclosure of such information to non-institutional personnel only for serious reason and at the discretion of the person responsible for the student record involved.
September 7, 2014