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Job Description

Conference & Event Services

Assistant Director of Conference & Event Services (#525)

Summary of Duties

The Assistant Director of University Conference & Event Services is responsible for the management, coordination, and oversight of all external, year-round conference activities to include logistics for all overnight conference programs and the facilitation of all on-campus external rentals, including weddings, in accordance to the University's Conference & Event Services Policies. These responsibilities are to include all pre-program planning, contract negotiation, account management, invoicing, onsite accommodation coordination, and the coordination of all associated University service to include: Media, Dining, Housekeeping, Physical Plant, Campus Safety, Athletics, and Building and Grounds as needed based upon individual programming needs. This position will act as the liaison between external conference groups and the University Community. 

The Assistant Director will oversee the hiring and management of the University's Summer Conference staff, inclusive of ensuring all training and background checks appropriate to these positions have been completed prior to the Summer program season. The position is responsible for the coordination of the external contractors, who may be necessary, with regard to the use of the University's Performing Arts Center (this is to include pre-production meetings, scheduling, and tracking of contractor staff, payment processing, and compliance with all Marywood Music, Theater, and Dance protocols and industry safety standards). In addition, the Assistant Director is responsible for the creation and implementation of marketing initiatives used to increase usage of the University's facilities by external constituents.



Requirements

  • Educational:

    A minimum of a 4 year college degree in a related field. 

  • Work Experience Requirements:

    Minimum of three (3) years experience in the hospitality field required. Experience in higher education is a plus. 

  • Essential Elements:

    Excellent organizational skills, the ability to multi-task, display a high level of ethics and morals, openly show respect for individuals, commitment to work with clients in a positive manner, able to adjust to challenges as they arise, proficiency needed in Microsoft Word, Excel and Access.

  • Other Elements:

    Must be willing to work nights, weekends, and holidays as needed and directed in order to accommodate the University's conference guests. 

  • Physical Demands:

    Must be able to walk medium distances and lift and carry 30 lbs.


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