Job Description Detail

Office of University Admissions

Administrative Assistant

Summary of Duties

The Administrative Assistant reports to the Director of University Admissions and is responsible for those tasks which provide for the efficient support of the Admissions staff in their recruitment efforts. The Administrative Assistant is the first line of contact for all phones inquiries, visitors, and requests for assistance in the Office of University Admissions. 

Major Duties and Responsibilities: 

  1. First line of contact for all incoming calls and visitors to the Office of University Admissions
  2. Coordinates the daily campus visit schedule 
  3. Schedules all campus visits for prospective students, including interviews with admissions counselors, financial aid appointments, campus tours, and meetings with academic departments and support services offices.
  4. Maintains the shared campus visit Google calendar
  5. Coordinates follow up communication to prospective students after campus visits
  6. Processes reservations, check requisitions, and confirmations for college fair recruitment events
  7. Maintains master binder for invitations to college fairs
  8. Maintains and updates  master travel schedule for both fall and spring travel
  9. Records minutes at bi-weekly staff meetings 
  10. Records all requests for information fro phone inquirers
  11. Processes purchase requisitions and maintains a file for all expenses
  12. Assigns tasks to Admissions Ambassadors as needed
  13. Prepares the bi-weekly payroll for the 10-15 Ambassadors paid via payroll 
  14. Provides secretarial support for the Director of University Admissions as needed
  15. Performs other tasks required for the smooth and efficient functioning of the Office of University Advancement 


  • Educational:

    High School Diploma or equivalent 

  • Work Experience Requirements:

    Experience performing data entry, clerical duties, or other similar occupations is preferred. Familiarity with a Microsoft CRM system helpful, but not necessary. 

  • Special Qualifications:

    Applicant must possess exceptional communication skills. Familiarity with Microsoft Office suite, especially Word and Excel programs. Good computer skills. Good organizational skills, and attention to detail are all helpful attributes. 

  • Essential Elements:

    Must be able to take direction and interact positively with the positions supervisor. Must have strong motivation to accomplish assigned tasks accurately and in a timely fashion. Strong typing and organizational skills are required. Must be able to interact with others in an office setting in a positive and constructive manner. 

How to Apply

A completed application must be on file in the Office of Human Resources.

Marywood University
Office of Human Resources
Liberal Arts Center 86
(Monday - Friday, 8:30 a.m. - 4:30 p.m.)