Job Description Detail

Fiscal Services

Manager, Fiscal Operations (#502)

Hours:

Full-time (35 hours/week), 8:30 A.M. - 4:30 P.M. with predictable periods of extra work.

Summary of Duties

Supervises the purchasing and accounts payable functions of the University. Oversees management of the Current Fund Cash and Investments, including communication of timely and accurate information to the accounting staff. Process all outgoing wire transfers and record to the general ledger. Record automatic payments that are withdrawn from the bank. Transfer funds between banks as necessary. Responsible for the risk management function of the University. Acts as insurance liaison for all insurance lines with the exception of employee health insurance. Responsible for compiling information and completing insurance applications. Files insurance claims. Serve on Employee Health & Safety Committee and Special Events TEam and attend monthly meetings. Performs Motor Vehicle Record Checks on employees/students that will be driving University-owned vehicles. Assists the Controller in completing analyses, surveys, etc. Prepares and update office manuals for departmental use as well as those available online for use throughout campus to facilitate understanding of and compliance with University policies and procedures. PNC Purchasing Card administrator. Obtain new cards as required and contact PNC when problems occur. Process 1099-MISC reporting. Maintain contract/agreement files. Process monthly Other Accounts Receivable charges. Monitor Other Accounts Receivable statements monthly. Other duties as they arise. 



Requirements

  • Educational:

    Bachelors Degree in Accounting

  • Work Experience Requirements:

    At least three years of related experience, preferably in Higher Education. Experience with Ellucian's Colleague accounts payable systems and prior software implementation is preferred. 

  • Special Qualifications:

    Proficient with Microsoft Word and Excel. Familiar with the use of a calculator. Must be able to multi-task and provide excellent customer service in relation to coworkers, students, and their parents, vendors, and the general public. Preference will be given to individuals with Ellucian (Colleague) software with prior experience in software implementation. 

  • Essential Elements:

    Familiar with the routine operations of a business office, including financial and information systems. Able to manage the daily operations of a business office, including interacting with individuals in all areas of the University as well as vendors, students, etc. 

  • Physical Demands:

    Sitting 75%, filing and retrieving files 20%, walking between offices and buildings for meetings, etc. 5%. Some occasional travel may be required, ability to lift binders or stacks of paper reports and small office equipment, generally not more than 25 pounds. Stopping, bending to retrieve files, etc.

How to Apply

Submit a Marywood employment application, current resume, and cover letter to jobs@marywood.edu or the Office of Human Resources, LAC building, Suite 86.