Job Description Detail

College of Arts and Sciences

Administrative Secretary (#292)

Hours:

Full time schedule, 35 hours/week, 52 weeks/year. 

8:30 a.m - 4:30 p.m. 1 hour meal period.

Summary of Duties

Answer and manage a high volume of telephone requests and walk-in inquiries.  Greet and refer visitors and calls to appropriate staff.  Must have strong communication skills and hospitable approach in working with faculty, staff, and the public.  Make and manage appointments for Dean.  Take and transcribe minutes for College Chairs meetings and some committees. Maintain strong communication ties between the dean’s Office and the Department Chairs and secretaries. Supervise work-study students.  Arrange for meeting rooms, anticipate materials needed for appointment and meetings.  Coordinate Hooding and Honors Program and medal process, prepare graduation lists, and generate UG entry in commencement booklet. Coordinate College support at Commencement ceremonies. Verify student records, send letters and other student related activities.  Manage office equipment, correspondence, mail, supplies, copying, etc.  Requisition supplies and printing.  Maintain administrative filing system.  Check/print overload and part-time contracts, summer contracts and track faculty.  Track and maintain faculty personnel records and student academic records as necessary.  Prepare and distribute course evaluations. High proficiency in typing and word processing with experience taking minutes at meetings and processing written communications.  Expert knowledge of and high level of proficiency with entire Microsoft Office Suite necessary.  Experience with enterprise software also necessary. Working knowledge of University Data Management systems very desirable.  Additional responsibilities as needed.



Requirements

  • Educational:

    High school diploma and experience as a secretary or position with similar responsibilities, excellent oral communication skills, and strong interpersonal and organizational abilities required. Experience working in higher education preferred; some college education preferred.

  • Essential Elements:

    Strong communication skills in working with faculty, staff, and students.  Must be able to deal with frequent interruptions.  Must also have good typing and phone skills.  Familiarity with or willingness to learn Marywood's network software.  Willingness to develop additional skills as needed.  Eagerness to learn is key. Commitment to confidentiality and administrative support to Dean; Self-motivated and problem solver.  Able to work independently and provide oversight to Dean’s office operations.

How to Apply

Please send a completed Marywood Application, Resume, and CV to jobs@marywood.edu, or to the Office of Human Resources.