Written instructions on how to use IRBNet
Permission Chart for Recruitment or Data Access
Contacts at Marywood University
Application (Dec. 2016)
Recruitment/Data Access Permission or Cooperating Institution
All applications to the IRB or ERC must be submitted electronically at www.irbnet.org. No hard copies or emailed copies will be accepted.
Full or expedited applications must be submitted to the IRB. Exempt application requests must be submitted to the ERC. If your project is submitted to the wrong board, we will forward it for you, but this may result in a slight delay.
Before Submitting Your Application
- Read Marywood's IRB policies and procedures:
These policies and procedures explain all requirements.
- Complete online training courses:
All research team members must complete online training courses. Visit our training page for details.
- Register on IRBNet:
Visit www.irbnet.org to register. Affiliate with Marywood University and confirm via e-mail before proceeding. Co-investigators and research sponsors must also register. Registration by research assistants is optional.
- Download all necessary forms and templates and gather supporting documentation: IRB forms and templates are available on this page or via IRBNet's forms and reference library. ERC documents can be found on the ERC's website or via IRBNet's library. See a checklist for required materials.
- Proofread and run a spellcheck:
Check for errors prior to submission. Review boards are not meant to function as editorial services.
- Review our meeting schedule and submission deadlines.
Follow our deadlines, allowing adequate review time. Student investigators must apply during the semester prior to the one in which they plan to graduate.
Electronic Submission Instructions for IRBNet
- Carefully review our written instructions, or watch our tutorial videos.
Contact firstname.lastname@example.org or call 570-348-6211, x. 2418 for the videos' password.
- Signatures for the Principal Investigator (PI) and advisor/sponsor (if applicable) must be present for official review to take place; otherwise a submission will be held in administrative review.
- Submit your application to the appropriate board (IRB or ERC) at IRBNet.
- Monitor your e-mail for communications from the board. Once the board notifies you, your decision letter can be accessed via IRBNet.
- Submit requested modifications.
- Do not create a new project! Your existing project packages must remain locked in order to maintain a submission and audit trail. Create a new package within your existing project (i.e., IRBNet# 12345-1, 12345-2, 12345-3, etc.). Review our IRBNet instructions for details.
- Track any changes. See How to Track Changes for assistance with enabling the tracking feature to show modifications.
Requirements After Your Application is Approved
- Approval Stamp:
A final approval letter and stamped forms will be available via IRBNet. Stamps must appear on advertisements and consent documents that participants will see.
- Deviations, Violations, Unanticipated Problems or Serious Adverse Events:
Any of these must be reported in a timely fashion. Please see our Mandatory Reporting policies and procedures, as well as the the Deviation/Violation and Adverse Event/Unanticipated Problem forms on the right side of this page (for IRB). ERC forms may be found on the ERC's website.
- Revisions (Researcher initiated changes):
Any revision, however minor, must be reviewed and approved prior to implementation. See our Revisions to IRB Approved Research Request form on the right side of this page (for IRB) or the ERC's website.
- Status Report (Six Months):
For the IRB only: A status report is due 6 months after approval. The status report form may be found on the right side of this page.
- Closure Report
For the IRB and ERC: A final status/closure report is due prior to the 1-year expiration date. A form may be found on the right side of this page (for IRB) or the ERC's website. If you expect your project to continue beyond the 1-year approval period, you must apply for renewal, allowing ample time for review so there is no lapse. All research activities must cease as of the expiration date, unless the board approves a renewal. Projects may not be closed until both data collection and analysis have been completed. If analysis is ongoing, a continuing review is required. See our Continuing Review (Renewal) form on the right side of this page (IRB) or the ERC's website.