Please refer to the schedules and deadlines below when submitting your application.

Student Investigators: Students planning to graduate in a given semester must apply during the semester prior to the one in which they plan to graduate, in order to allow ample time for the entire review process and study execution. The only exception is research courses spanning two semesters (e.g., SSW 701/702, PSYCH 421/422), which have a course deadline of February 1st.

After the IRB or ERC reviews an application and renders a decision, investigators must submit requested modifications within six months of notification. Otherwise, the IRB or ERC will automatically withdraw the application.

Full Review

We recommend that you apply at least three months prior to the start of your project for full review. Full review deadlines are two weeks prior to the scheduled meeting.

Turnaround: Investigators will typically receive an emailed notice of the IRB's decision within a few days to one week after the meeting date, depending on current volume.

If a "deferred" decision is rendered, modifications must be reviewed at a future convened meeting, based on submission by the appropriate deadline. If a "modifications required" decision is rendered, modifications may be reviewed outside of a meeting by one to two members. Review of requested modifications outside of a meeting usually takes a few days to one week, depending on current volume.

NOTE
  • Submissions received by the deadline, but in an incomplete state (e.g., missing signatures or materials), will be held for the next meeting cycle.
  • Submissions received after the close of business on the day of the deadline will be held for the next meeting cycle.
  • Research involving prisoners requires activation of our Prisoner Advocate. This may involve additional review time, so plan accordingly.
  • Certain research activities may require the IRB to consult with an expert in a particular field (e.g., medical specialist, pharmacist, etc.). This situation may involve additional review time, so plan accordingly.

 

Fall 2017 Meeting DatesApplication Deadline
(by 4:30 PM)
TimeLocation
November 16 November 2 8:00 PM Swartz Center
Room C
December 19 December 5 3:30PM Swartz Center
Room D
January 25 January 11 2:30PM TBA
February 22 February 8 2:30PM TBA

All meetings are tentative. The IRB must maintain a quorum (majority of membership, including one non-scientist), so some dates may need to be changed as they grow near.


Expedited Review

We recommend that you apply at least two months prior to the start of your project for expedited review. Expedited deadlines are each MONDAY by 4:30 PM

Applications received after the deadline or in an incomplete condition (e.g., missing signatures or documents) will be subject to the following week's submission cycle.

Turnaround: Investigators will typically receive an emailed notice of the IRB's decision within two to three weeks of the deadline, depending on current volume and assuming that the application package was complete at the time of submission.

Review of requested modifications usually takes a few days to one week, depending on current volume.

NOTE
Please plan ahead, especially during holiday periods or over summer break. Application handling and review time are affected by the condition of your submission, current volume, and staffing. As all researchers are equally important to us, the IRB reviews on a first-come, first-served basis and makes every effort to process and review in as timely a fashion as possible.

Applications due MONDAY by 4:30 PM on:
IRB should render an official decision on or before:
November 13 December 4
November 20 December 11
November 27
This is the cutoff date with a likely turnaround before winter break, assuming the submission is received in a complete condition by this date.
December 18
December 4

January 15
Turnaround may be earlier, depending on volume and staffing.
December 11 January 15
Turnaround may be earlier, depending on volume and staffing.
December 18 January 22
Turnaround may be earlier, depending on volume and staffing.
January 1 January 29
January 8 January 29
January 15 February 5
January 22 February12
January 29 February 19
February 5 February 26
February 12 March 5
February 19 March 12
February 26 March 19


Exempt Review

We recommend that you apply at least four to six weeks prior to the start of your project for exempt review. There are no weekly deadlines.

Turnaround: Investigators will typically receive an emailed notice of the ERC's decision within a week of submission, depending on current volume and assuming that the application package was complete at the time of submission. If incomplete, the turnaround will be based on the date of completion of the package.