Summary of Duties
Maintains manual and electronic files for Accounts Payable records. Verify the completeness of documentation for payment of all invoices. Review invoices for appropriateness of sales tax handling. Data input for issuing checks both manual and e-checks; also mail checks and maintain appropriate check registers. Review travel expense reports and issue travel reimbursement and independent contractor payments. Process Purchase Requisitions and Petty Cash. Perform miscellaneous filing and record keeping tasks. Set up new vendors as well as obtain W-9's as needed. Follow up on inquiries from vendors and Marywood personnel. Reconciliation of various Balance Sheet Accounts and preparation of journal entries. Assist Fiscal office staff as necessary and provide backup support. Other duties as they arise.
Bachelors Degree in Accounting Preferred.
Work Experience Requirements
At least three years related experience, preferably in Higher Education.
Proficient in Microsoft Word and Excel. Experienced in software implementation. Familiar with use of a calculator. Must be able to multi-task and provide excellent customer service in relation to coworkers, vendors, and the general public. Preference will be given to individuals with Ellucian (Colleague) software.
Familiar with the routine of a business office, including financial and information systems.
A completed Marywood application, cover letter, resume, and names & contact information for three (3) references.
Filing and retrieving files: 20%
Walking between offices and buildings for meetings, etc.: 5%
Ability to lift binders or stacks of paper reports and small office equipment, generally not more than 25lbs; stooping, bending to retrieve files, etc.
Marywood University is committed to being an equitable and inclusive workplace, and we encourage applicants who share our vision to apply. EEO/AA employer.
Apply for Accounting Assistant online